This position is responsible for processing all firm operating invoices, general check requests, trust account disbursements, credit card activity and employee expense reimbursements.
Essential Duties and Responsibilities:
- Review and process vendor invoices and employee expense reimbursements in the Firm’s accounts payable system, ensuring proper authorization and account distribution.
- Process payment of authorized check requests from both operating and client trust accounts
- Reconcile monthly firm credit card statements, including validation/documentation of expenditure, as well as proper authorization and account distribution
- Prepare and issue vendor 1099s at year-end
- Maintain vendor database and manage vendor communication and problem resolution
- Manage and document accounts payable practices, policies, and procedures
- Assist attorney and staff personnel with inquiries and requests
- Work closely with the Accounting Manager on special projects and other duties as assigned
- Discuss opportunities for process improvements with management to increase efficiency
Knowledge, Skills, and Abilities:
- 1 to 2 years of accounts payable experience, within a law firm experience a plus
- Associate or College degree in Accounting, Business, or Finance a plus
- Intermediate to advanced skill level in Microsoft Office products including Word, Outlook, and Excel
- Self-motivated, detail-oriented, and effective in problem-solving
- Proven ability to provide good customer service
- Good written and verbal communication skills
- Superior attention to detail, excellent organizational skills, and the ability to multi-task and prioritize
- Proven ability to work in a team
- Strong ability to analyze and problem-solve
- Willingness to tackle new challenges