Cash Accountant

Cash Accountant

Job Summary

This position is responsible for the accounting duties related to law firm cash transaction activity, bank account reconciliations, and related reporting. Under the direction of the Accounting Supervisor, this position verifies, processes and records daily electronic banking transactions for law firm accounts, performs monthly bank reconciliations on law firm operating and client trust accounts, administers other aspects of banking activity and services, and coordinates related recurring reporting to various departments and to management. This position regularly interacts with and responds to requests from the Chief Operating Officer, the Accounting Supervisor, and other Accounting personnel, as well as various practice area attorneys and staff in relation to cash transactions and accounting.

Job Responsibilities:

Cash Transaction Processing

  • Review and validate all daily electronic banking activity, including inbound wire transfer, inbound and outbound ACH, credit card merchant transactions, and bank service charges and adjustments.
  • Reconciliation of supporting detailed reports to actual outbound ACH activity for trust account activity, as well as operating account activity including payroll and benefits related transactions.
  • Record in the general ledger all electronic transactions related to the General operating, client trust, and money market account, maintaining proper supporting documentation and audit trail.
  • Monitor online banking portal for Positive Pay exceptions and related authorization, NSF’s, and other return items.
  • Initiate and monitor authorized stop payment requests.
  • Initiate authorized outbound wire transfer and ACH requests, and monitor for timely approval and bank processing.
  • Enter reimbursable cash expenditures into the client billing system.

Bank Reconciliation

  • Perform monthly bank reconciliations on four operating accounts and twelve client trust accounts
  • Research and resolve reconciling items
  • Research and address checks outstanding over six months
  • Assist the Trust Account Operations Officer in performing his/her monthly and quarterly trust account review procedures
  • Prepare for and attend to NC State Bar trust account audits

Cash Reporting

  • Assist the Accounting Supervisor and Accounts Payable Accountant in preparing accurate daily receipts and cash flow summary reports
  • Prepare quarterly summaries of cash balances, reconciliation status, and bank service charge levels
  • Track and escheat funds to state for outstanding checks over five years old
  • Generate ad hoc reports as requested from online bank portals

Required Knowledge, Skills and Abilities

As the Cash Accountant, you will have the opportunity to demonstrate your understanding and competence with processing and accounting for the variety of cash transactions inherent in the operation of the law firm.  You will be expected to have the desire and ability to provide excellent internal customer service.  You will be required to effectively engage and leverage various computer applications, vendor resources, and vendor relationships to effectively accomplish the requirements of the position.  You will regularly be required to effectively demonstrate active listening skills, and communicate with others in a clear and concise manner, both orally and in writing.  You will need to be able to think logically, evaluate problems and situations critically, and develop appropriate conclusions and solutions.

Cash Accountant position requirements:

  • Bachelor’s or Associate’s Degree in accounting or related area of study preferred, or other demonstrated knowledge of basic accounting practices and procedures and mathematical skills
  • Aptitude for understanding technical aspects of online banking tools and electronic banking transactions
  • Ability and initiative to reason through errors or exceptions to identify the cause as well as the corrective solution
  • Demonstrated attention to detail and ability to prioritize of accuracy and timeliness of tasks
  • Proficiency with Microsoft Excel, accounting software, and the use of online resources
  • Aptitude for working within a team, including flexibility in adapting daily role in support of other team members as required
  • Aptitude and desire to take on and learn new tasks and assignments
  • Ability to work with little supervision
  • Excellent time management and organizational ability, with the ability to prioritize tasks and anticipate work needs
  • Maintains poise and effectiveness under occasional periods of pressure due to short deadlines
  • Demonstrated ability to respond promptly and willingly to requests for service and assistance



Shape919.250.2000 noun_20940@smithdebnamlaw